Working at Reed

Administrative Coordinator

Student Services


Reed College seeks an enthusiastic and organized person to be our next Administrative Coordinator in the Office for Student Engagement. The person in this role is our front line staff member responsible for greeting visitors and keeping our operation running. The Office for Student Engagement is an energetic and bustling environment. You’ll work with creative and bright students as well as friendly and dedicated staff. In addition, this position spends approximately one day per week supporting the administrative functions of Disability Support Services.

This is full-time position. The work hours are 8:30 am - 5:00 pm, Monday through Friday, with a one hour unpaid lunch. Reed College offers an exceptional benefits package, including comprehensive medical and dental insurance, 403(b) retirement plan with 10% employer contribution (after one year of service), retiree medical plan, college tuition assistance for employees’ children, 22 days of paid vacation, 7 paid holidays, half-day Fridays in the summer and many other campus amenities, such as membership to the campus fitness center for employee and spouse and access to onsite daycare provided by Growing Seeds.

Pay for this position is $19.00 per hour.

WHO YOU ARE

  • You have been commended at work for being friendly and welcoming, exhibiting excellent customer service
  • You can juggle multiple detailed projects and prioritize them appropriately, all while cheerfully helping people who visit your office
  • You enjoy working in teams but are also a self-motivated, proactive individual
  • You are known to be open-minded and are comfortable engaging in discussions about race, gender and other identities
  • You bring an important aspect of diversity to our team
  • People in your office come to you if they don’t know where to go or who to talk to
  • You enjoy working in a diverse environment and are able to support students and colleagues from all backgrounds
  • You are a positive person, have a great sense of humor, and enjoy positive relationships with your co-workers
  • You’re the person who catches the typos when you’re reading something
  • You are comfortable with technology and excited to learn new things
  • You have at least three years of progressively responsible administrative experience and know you love admin work

ESSENTIAL FUNCTIONS

For the Office for Student Engagement

  • Receives visitors (students, staff, and the general public), ascertains the nature of their business; provides detailed assistance within their scope of authority and refers others to appropriate individuals or departments
  • Responds to telephone and in-person inquiries and explains policies, procedures and processes
  • Supervises 3-6 student support staff
  • Provides administrative support functions for the Director and Assistant Director and student staff, including meeting and appointment scheduling
  • Assists with programs including Orientation, Reed Leadership Academy, Leadership and Involvement series, and Gray Fund
  • Acts as gatekeeper for our student event registration process and the campus calendar
  • Budgetary responsibilities including processing disbursements, tracking expenditures, reconciling credit cards, and managing student payroll
  • Maintains and updates social media, web and printed materials

For Disability Support Services:

  • Assist with the implementation of disability accommodations, including the note-taking program
  • Assist with alternate format text production for students with sight impairments
  • Schedule rooms for exam; schedule and monitor student scribes and lab assistants
  • Other administrative responsibilities similar to those required for the OSE position, including student payroll

APPLICATION INSTRUCTIONS

Click the button below to apply. A resume and cover letter are required. In your cover letter please address the following:

  • How does this position align with your professional goals?
  • As all members of Reed’s community are expected to contribute to our diverse and inclusive campus, how you might use your background, education, or experience to contribute to diversity at Reed?

Applications will be considered as they are submitted, so you are encouraged to apply early. This position will remain open until we extend a job offer and it’s accepted.

Reed replies to every candidate.  We will confirm that your application is received, and if you are not selected, we will let you know as soon as possible.

Apply for this job

Reed College values cultural diversity and intellectual pluralism as critical components of academic excellence. We welcome applications from members of historically underrepresented minority groups, persons with disabilities, persons who have served in the military and others who would bring additional dimensions of experience to our community.