Working at Reed

Archives Specialist


As a part of the Reed College Library, special collections and archives staff acquire, preserve, and make accessible the historical and cultural records of the college, including manuscripts, photographs, maps, and rare book collections. The archives specialist provides reference services to the Reed community and members of the public, including identification and retrieval of items from collections and ensuring security of materials. The specialist responds to questions received by email and phone and assists visitors in person. They work closely with special collections staff and student assistants to organize and process archival materials, digitize items for access and preservation using standard archival procedures, and create records and finding aids. This position reports to the Special Collections Librarian.

This is a half-time, non-exempt position, working 18.75 hours per week, with most hours worked during the hours of 10am-4pm, Monday through Friday. Pay is $18.00 per hour. Reed College offers an exceptional benefits package, including comprehensive medical and dental insurance, 403(b) retirement plan with 10 percent employer contribution (after one year of service), retiree medical plan, college tuition assistance for employees’ children, paid holidays, paid vacation (22 days per year) and many other campus amenities, such as membership to the campus fitness center for employee and spouse and access to onsite daycare provided by Growing Seeds.

  • Interacts with Reed students, faculty, staff, and the public to answer queries, provide research assistance, and facilitate use of archives, rare books, and other special collections.
  • Researches reference requests from within and outside the Reed community and answers in consultation with special collections staff.
  • Organizes and processes new materials using conservation and archival standards; creates finding aids and maintains databases used for inventorying and locating records.
  • Digitizes materials and creates metadata for access and retrieval.
  • Organizes, shelves, files, and maintains materials.
  • Maintains the archives database and other files, creates records in those databases, and maintains statistics on work and collection usage.
  • Assists in the preparation of collection materials for class usage, tours, loans, or displays; oversees the security of materials during their use.
  • Trains and supervises student assistants.
  • Analytical problem solving skills, attention to detail, and ability to prioritize tasks.
  • Ability to work in a complex and dynamic environment, including the ability to learn new procedures and to work with new or unfamiliar technologies.
  • Strong organizational skills.
  • Ability to work independently within general guidelines.
  • Knowledge of integrated library systems and other computer systems needed to perform job duties.
  • Ability to supervise and train student employees.
  • Ability to handle confidential materials appropriately.
  • Ability to communicate effectively, both orally and in writing.
  • Ability to establish and maintain effective working relationships with library and other college staff, students, faculty, and the general public.

At least two years of college coursework and at least two years of working experience in libraries or archives, preferably in special collections or archives in an academic library; or any combination of education and experience that provides the desired knowledge, skills, and abilities required to perform the job.


Click below to apply for this position. You will need to upoad a resume and cover letter discussing your qualifications and interests. In your letter, please answer the following questions:

  • How would this position at Reed College fit with your long term professional goals?
  • Of which accomplishment in your recent professional experience are you most proud?
  • As all members of Reed’s community are expected to contribute to a diverse and inclusive campus, describe how you might use your background, education, or experience to contribute to diversity at Reed.  

Review of applications will begin on April 4, 2017 and continue until the position is filled.

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Reed College values cultural diversity and intellectual pluralism as critical components of academic excellence. We welcome applications from members of historically underrepresented minority groups, persons with disabilities, persons who have served in the military and others who would bring additional dimensions of experience to our community.