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Data and Systems Analyst, Admission and Financial Aid

Admission


The Data and Systems Analyst provides primary analytical support for the data and systems of the Admission and Financial Aid Division; works closely with the Enrollment Leadership Team to evaluate and document requirements and data definitions, review and track projects, maintain a thorough understanding of systems and data for the division, and support the reporting needs of the division to ensure access to critical and accurate data is met in a timely manner; provides analytical assessments of admission and financial aid practices and promotes a data-driven culture throughout the division, training and leading the Admission and Financial Aid staffs to develop analytical skills to enhance decision-making, productivity, and efficiency. This position reports to the Vice President and Dean of Admission and Financial Aid.

This is a full-time, exempt position. Reed College offers an exceptional benefits package, including comprehensive medical and dental insurance, 403(b) retirement plan with 10% employer contribution (after one year of service), retiree medical plan, college tuition assistance for employees’ children, paid holidays, paid vacation (22 days per year) and many other campus amenities, such as membership to the campus fitness center for employee and spouse and onsite daycare provided by Growing Seeds.

ESSENTIAL DUTIES

  • Primarily responsible for data management, reporting and technology processes, with emphasis on developing and utilizing system imports and exports, creating and updating custom queries and reports, and auditing data to ensure data integrity across all systems.
  • Serve as project manager for the implementation of key systems used by Admission and Financial Aid.
  • Analyze and document Admission Office operational requirements for the Admission Customer Relationship Management (CRM) system.
  • Work with Administrative Computing and other departments to integrate the CRM with Banner, Nolij Web (and other systems).
  • Provide end-user training in the use of CRM, manage CRM use and perform other CRM related tasks as required.
  • Lead system configuration, related processes and data associated with the CRM, Banner and ancillary systems. Duties also encompass system security, user permissions, and access.
  • Primary role importing, validating, standardizing, and extrapolating data for analysis, communications, and reporting purposes.
  • Analyze, design and implement assigned information systems.
  • The candidate will also provide technical support to end-users throughout the division for key software-related problems with ingenuity, creativity and technical expertise.
  • Contribute to planning and leadership for the enrollment management and data analysis systems for Admissions and Financial Aid.
  • Partner with and provide technical project management, training and support to Financial Aid and Admission team members; for example, online application reading and decision management, communications, portal development and form building, as well as travel, campus visit, event, interview, and volunteer management.
  • Communicate with users to create mockups, define system requirements, and demo newly built features. Work in an agile, collaborative team to estimate production time, prioritize, and rapidly iterate over code to fulfill user requirements. Prepare documentation and test in a pragmatic manner. Produce creative solutions within constraints to solve business needs and execute them effectively with little supervision.
  • Work with members of Admission and Financial Aid to improve and/or automate current processes related to our databases and systems. This involves identifying business processes that could be automated through enhancements to our current systems as well as developing those enhancements. It also includes identifying aspects of our current processes that could be made more efficient and making recommendations on how best to implement the changes.
  • Partner with Institutional Research, Administrative Computing, and other staff members to prepare and coordinate data delivery to other systems and offices on campus.
  • Collaboratively develop and implement appropriate strategies for the long-term management of divisional information, and perform periodic audits of processes and procedures used to maintain the security and integrity of data.

KNOWLEDGE, SKILLS AND ABILITIES

  • Willingness and ability to remain current on new technology.
  • Demonstrated knowledge and database experience with one or more of the following: MS SQL, Oracle, MySQL, MS Access, or other relational database systems.
  • Demonstrated experience managing resources across multiple teams and in cross module functional dependencies. Ability to work and manage multiple work streams calmly and objectively in situations under pressure while meeting internal deadlines.
  • Demonstrated ability to develop effective working relationships with business partners and collaborate with work teams. Good interpersonal skills with the ability to work across functional lines. Ability to communicate clearly and concisely with management, technical staff, functional subject matter experts, vendors, consultants and customers.
  • Thorough knowledge and understanding of data warehousing, data reporting, data analysis, data profiling and data manipulation. Demonstrated ability to develop automated reports for data retrieval and analysis and familiarity with report-writing programs and integration with MS products.
  • Experience presenting data in a meaningful fashion that is functional and clearly understood.

QUALIFICATIONS

In-depth knowledge of relational database structure, SQL, Microsoft Office (Word, Excel, Access), and admission customer relationship software (CRM) like Slate. Experience managing, planning and directing information systems business processes. Experience working with Banner or another administrative database system for higher education is preferred. Bachelor's Degree or any combination of education and experience in data and systems analysis work. 

APPLICATION INSTRUCTIONS

Click below to apply. A resume and cover letter are required for submission. In your cover letter please address the following:

  • How would this position at Reed College contribute to achievement of your long-term professional goals?
  • Of which accomplishment in your recent professional experience are you most proud?

Applications will be considered as they are submitted, so applicants are encouraged to apply early. This position will remain open until filled.

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Reed College values cultural diversity and intellectual pluralism as critical components of academic excellence. We welcome applications from members of historically underrepresented minority groups, persons with disabilities, persons who have served in the military and others who would bring additional dimensions of experience to our community.