Working at Reed

Faculty Administrative Coordinator (Art, Mathematics)

Administrative Services


The Faculty Administrative Coordinator (Art, Mathematics) provides varied and complex administrative, technical and clerical support on a daily and on-going basis for the Art department and Mathematics department.  In addition to exceptional organizational and administrative skills, this position requires technical skills including competency with Microsoft Word, Excel, Google Docs, Dropbox, computerized data management, and knowledge of, or ability to learn Web page design. Ability to manage budgets, maintain historical records and manage general departmental and divisional business is essential.

This is an 11-month non-exempt position, working 37.5 hours a week. The anticipated work schedule is 8:30 a.m. to 5:00 p.m., Monday through Friday. The pay is $21.17 per hour. Reed College offers a comprehensive benefits package that includes medical and dental insurance, 403(b) retirement plan with 10% employer contribution (after one year), college tuition assistance for employees’ children, paid vacation and many other campus amenities, such as membership to the campus fitness center for employee and spouse, discounted TriMet bus passes and access to onsite daycare provided by Growing Seeds

WHAT YOU BRING  

  • Interest in developing systems and procedures to increase efficiency in day-to-day office operations
  • Ability to work independently prioritizing tasks to meet deadlines while maintaining accuracy and attention to detail. 

  • Strong customer service orientation and effective communication skills.
  • Ability to establish and maintain effective working relationships with college staff, students and the general public. 

  • Experience and willingness to engage in and support a diverse and inclusive environment.
  • Knowledge of or aptitude for learning web page design and maintenance.

ESSENTIAL DUTIES  

  • Ensures the effective operational and systematic functioning of the academic department and its programs
  • Utilizes a variety of software programs to maintain appropriate departmental information, records and policies
  • Creates and maintains a comprehensive departmental calendar. Serves as information source for faculty and students regarding department administrative activities and deadlines
  • Processes purchase orders, expense reimbursement statements, and other related requisitions
  • Maintains departmental documents such as course schedules, qualifying exams, student handbooks, catalog copy, professional guides and directories
  • Responds to a wide variety of contacts and requests for information primarily from students, faculty, and staff

QUALIFICATIONS

Bachelor’s degree and two years of complex office and administrative support experience; or any combination of experience and education that provides the applicant with the desired skills, knowledge and ability required to perform the job.

APPLICATION INSTRUCTIONS

Click below to apply. A resume and cover letter are required for submission. In your cover letter please address the following:

  • How would this position contribute to achievement of your long-term professional goals?
  • Which professional accomplishment are you most proud of?

As you apply online, you will also be expected to provide an answer to the following:  

  • All members of Reed's community are expected to contribute to a diverse, equitable and inclusive campus. Employees who experience the most success at Reed are comfortable interacting with a diverse group of students, colleagues and community members. How would you use your skills and experience to contribute to community growth?

 Applications will be considered as they are submitted so you are encouraged to apply early. Initial review of applications will begin August 14, 2017. This position will remain open until a candidate accepts our job offer. Estimated start date for this position is September 18, 2017.

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Reed College values cultural diversity and intellectual pluralism as critical components of academic excellence. We welcome applications from members of historically underrepresented minority groups, persons with disabilities, persons who have served in the military and others who would bring additional dimensions of experience to our community.