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Director of Conference and Events Planning

Conference and Events Planning


Reed College seeks a dynamic and detail-oriented event planning professional to be our next Director of Conference and Events Planning (CEP). This is an exciting and important leadership role at the college. The CEP group has responsibility for planning traditional educational events such as commencement and academic conferences, but also community and cultural events. Over the past few years, Reed has hosted an impressive roster of musicians, authors, and directors including Esperanza Spalding, Junot Diaz, Jad Abumrad of Radiolab, and even a live taping of NPR’s Philosophy Talk.

View the college’s rich and diverse portfolio of events at events.reed.edu.

This is a full-time, exempt role. Reed College offers an exceptional benefits package that includes medical and dental insurance, 403(b) retirement plan with 10 percent employer contribution (after one year), educational assistance for employees and their children, 22 days paid vacation, paid holidays, half-day Friday in the summer and many other campus amenities, such as membership to the campus fitness center for employee and spouse. The starting salary for this position is $75,000.

All five members of the CEP group report to the Director of CEP. The Director of CEP reports to the Executive Director of Public Affairs.

WHO YOU ARE

  • You’re an event planning professional with at least seven years of experience working in event planning roles.
  • Ideally, you have at least three years of experience as a manager, supervising the work of other event planners. You enjoy being a manager and a leader.
  • Ideally, you have managed higher education events such as commencement, convocation, freshman orientation, and other events for students, parents, alumni, and trustees.
  • You are famous for your ability to remain calm and thoughtful during events and other challenging situations.
  • You love digging into details. You know that sweating the details makes a real difference in participants’ enjoyment of events.
  • You contribute an important aspect of diversity to our team.
  • You couldn’t live without event planning technology. You use systems such as EMS or Localist to facilitate planning and promote attendance.
  • You are flexible and can operate successfully in an environment that has neither too few nor too many policies and procedures.
  • You get along with everyone. You can easily see and appreciate that there are many sides to each story, and more than one can be true.
  • Your events always come in within budget.
  • You know that event planning means occasionally working evening and weekend events.

WHAT YOU’LL DO

  • Manage a portfolio of several hundred collegiate, cultural, and community events per year, ranging in attendance from 10 to 5,000 participants.
  • Develop and implement an event partnership strategy that supports the overall mission of the college, while also meeting event sales revenue goals.
  • Solicit new clients and cultivate relationships with existing external clients to ensure exceptional service standards are being met and maintained.
  • Provide exceptional leadership to all five members of the CEP group. Make work assignments and provide coaching, feedback, and support. Meet with each team member one-on-one weekly. Lead the weekly CEP team meeting.
  • Establish the right number of policies and procedures for your team and your clients so that work is performed efficiently and communication flows freely.
  • Manage event communications, including the CEP website and event calendars. Work closely with public affairs on event-related promotions, mailings, program invitations, briefing packets, and other event communications. Ensure events contribute to the vision the college has for its brand.
  • Manage the college’s events calendar, Localist, at events.reed.edu. Partner closely and collaboratively with departments across campus that share responsibilities for events, including facilities, community safety, custodians, and food service.
  • Execute ticketing and tracking systems for participants, programs, and events. Direct the deployment and maintenance of systems and records that provide for the proper management, control, evaluation, and documentation of operations.

APPLICATION INSTRUCTIONS

Click below to apply. You will be directed to Interfolio to create a free account and begin your application. A resume and cover letter are required. You can submit these documents in any format, but pdf works best. In your cover letter, please address the following:

  • Why are you interested in this role?
  • What is one recent professional accomplishment of which you are particularly proud?

As you apply online, you will be asked to provide an answer to the following: 

  • If you were selected for this position, how would you contribute to equity, inclusion, and community growth at Reed?

Applications will be considered as they are submitted so you are encouraged to apply early. Applications will continue to be accepted until the position is filled.

Reed College replies to every candidate. We will confirm that your application is received, and if you are not selected, we will let you know as soon as possible.

Apply for this job

Reed College values cultural diversity and intellectual pluralism as critical components of academic excellence. We welcome applications from members of historically underrepresented minority groups, persons with disabilities, persons who have served in the military and others who would bring additional dimensions of experience to our community.