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Faculty Administrative Coordinator

Dean of the Faculty Office


The Faculty Administrative Coordinator shares responsibility for helping the Dean of the Faculty and the Dean’s staff to provide assistance and services to the faculty. The faculty administrative coordinator is responsible for maintaining the Banner database, the faculty information system; developing and implementing faculty data systems and reporting mechanisms; supporting academic departments and programs; and editing and updating annual publications related to the faculty and faculty governance. In addition to having exceptional organizational and administrative skills, this position requires technical skills including competency with Microsoft Word, Excel, Google Docs, Dropbox, computerized data management, and knowledge of, or ability to learn Web page design. The Faculty Administrative Coordinator is a member of the Dean’s staff and as such may contribute to any aspect of the team’s responsibilities. This position reports to the Associate to the Dean of the Faculty.

This is a 12-month, non-exempt position, working 32 hours a week (.85 FTE). The anticipated work schedule is 9:00 a.m. to 4:00 p.m., Monday through Friday with a 30-minute unpaid lunch. The hourly pay for this position is $21.25. Reed College offers an exceptional benefits package, including comprehensive medical and dental insurance, 403(b) retirement plan with 10% employer contribution (after one year of service), retiree medical plan, college tuition assistance for employees and their children, 22 days of paid vacation, seven paid holidays, half-day Fridays in the summer, and many other campus amenities, such as membership to the campus fitness center for employee and spouse and discounted Trimet transit passes.

Who You Are

  • You are unflappable when there are inevitable last minute changes. You are steadfast, making sure the job gets done.

  • You demonstrate proactive behaviors in solving problems, and you bring your unique perspective when determining a solution.

  • You are technologically savvy—you are familiar with older technology and grasp newer technology easily.

  • You are willing to work hard, doing what is necessary for the department to run smoothly.

  • You can juggle multiple processes and tasks at the same time and you always make sure to follow-through.

  • You care about details. You’re the person who has a backup system to make sure that you don’t miss important components.

  • You enjoy serving others, you have been commended at work for being friendly and providing excellent customer service.

  • You bring an important aspect of diversity to our team and you enjoy interacting with people who have different backgrounds than you.

  • You are excited about the idea of learning systems and software such as ARGOS, Crystal Reports, ADP, Banner, etc.

  • You are skilled in effective communication both verbal and written: such as editing written material for proper content, format and grammar.

What You’ll Do (Essential Duties)  

  • Administer the Dean of Faculty information system, Banner, including inputting and auditing system data.  

  • Develop criteria for and write reports in ARGOS using the Banner database to fulfill requests from Dean of Faculty’s office for data.  

  • Responsible for integrity of faculty personnel data.

  • Produce annual faculty salary letters utilizing Banner database.

  • Coordinate with the college’s information technology group to make systems improvements in Banner as needed.

  • Annually update faculty listings in college catalog utilizing Banner data.

  • Annually update Faculty Handbook, Constitution and Bylaws of the Faculty and Faculty Code.

  • Annually update the Reed Guidebook; coordinate with contributing departments.

  • Provide administrative assistance for the Language Scholar program; Chinese department, Classics department; and other programs on campus.

Qualifications

Three years of experience working in a complex office environment providing administrative support. Experience working in information systems preferred. Bachelor’s degree preferred.

Application Instructions

Click below to apply. You will be directed to Interfolio to create a free account and begin your application. A resume and cover letter are required. You can submit these documents in any format, but pdf works best. In your cover letter please address the following:

  • How would this position contribute to achievement of your long-term professional goals?
  • Which professional accomplishment are you most proud of?

As you apply online, you will be asked to provide an answer to the following:

  • All members of Reed's community are expected to contribute to a diverse, equitable and inclusive campus. Employees who experience the most success at Reed are comfortable interacting with a diverse group of students, colleagues and community members. How would you use your skills and experience to contribute to inclusion and community growth at Reed?

Applications will be considered as they are submitted so you are encouraged to apply early. Application review will begin Monday, January 14, 2019. Applications will continue to be accepted until the position is filled.

Reed College’s goal is to reply to every candidate. We will confirm that your application is received, and if you are not selected, we will let you know as soon as possible.

Apply for this job

Reed College values cultural diversity and intellectual pluralism as critical components of academic excellence. We welcome applications from members of historically underrepresented minority groups, persons with disabilities, persons who have served in the military and others who would bring additional dimensions of experience to our community.