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Facilities Coordinator

Facilities Services

The Administrative Coordinator provides excellent service to the Reed community customers and co-workers in a courteous manner. This position supports the facilities services department and is responsible for managing the key and vehicle programs. 

The Administrative Coordinator performs intermediate-level, detailed and technical clerical duties with a strong interest in developing knowledge of facilities service operations on a college campus. This position reports to the Facilities Office Manager.

Reed is committed to excellence and actively seeks diversity in its educational programs and employment practices. We welcome and encourage applicants from historically underrepresented minority groups to apply.

This is a non-exempt, hourly position working 40 hours per week, Monday through Friday. The pay for this position is $19.32/hour. The expected start date is May 13, 2019.

Reed College offers an exceptional benefits package, including comprehensive medical and dental insurance, 403(b) retirement plan with 10% employer contribution (after one year of service), retiree medical plan, college tuition assistance for employees and their children, 22 days of paid vacation, seven paid holidays, half-day Fridays in the summer, and many other campus amenities, such as membership to the campus fitness center for employee and spouse and discounted Trimet transit passes.

 Who You Are

  • You have been commended at work for being friendly and providing excellent customer service.
  • You have excellent and effective communication skills.
  • You can work independently prioritizing tasks while maintaining accuracy and attention to detail.
  • You are unflappable when there are inevitable last minute changes.
  • You have strong interpersonal skills and are a good listener.
  • You have strong insight and use good judgment when decision making.
  • People rely on you for a calm and thoughtful response when they have a problem.
  • You are proficient with day-to-day office operations in an environment with constant interruptions.
  • You possess a team-oriented, collegial working style.
  • You can work effectively with colleagues and/or students who are different than you.

What You’ll Do

  • Support the department to include greeting visitors, receive and deliver mail, arrange meetings, compose correspondence, schedule office equipment repairs and pest control services.
  • Manage and maintain the key program: issue, process and inventory keys.
  • Manage and maintain the vehicle program: process vehicle fleet keys and reservation forms. Prepare monthly vouchers and assist in processing invoice vouchers.
  • Develop administrative procedures and forms for department use.
  • Order supplies, signs, equipment and provide related training for appropriate use.


Three years of progressively responsible administrative experience or any equivalent combination of experience and education to perform the job.

Application Instructions

Click below to apply. You will be directed to Interfolio to create a free account and begin your application. A resume and cover letter are required for submission. You can submit these documents in any format, but pdf works best. In your cover letter please address the following:

  • How would this position contribute to achievement of your long-term professional goals?
  • Which professional accomplishment are you most proud of?

As you apply online, you will also be expected to provide an answer to the following:

  • All members of Reed's community are expected to contribute to a diverse, equitable and inclusive campus. Employees who experience the most success at Reed are comfortable interacting with a diverse group of students, colleagues and community members. How would you use your skills and experience to contribute to community growth?

Applications will be considered as they are submitted, so applicants are encouraged to apply early. Initial review of applications will begin on March 25, 2019. This position will remain open until filled.

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Reed College values cultural diversity and intellectual pluralism as critical components of academic excellence. We welcome applications from members of historically underrepresented minority groups, persons with disabilities, persons who have served in the military and others who would bring additional dimensions of experience to our community.