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Reunions Assistant (Temporary)

Alumni Programs and Annual Fund


The Office of Alumni Engagement seeks a Reunions Assistant. Reed Reunions are annual get-togethers that take place each June on Reed College’s campus and are open to Reed alumni from all class years to gather, reminisce, and celebrate in ways only Reed alumni can! The Reunions Assistant plays a large part in the festivities as they provide general office and program support for a variety of Reunions projects and events, oversee and manage several larger Reunions events, work with people of all ages to organize and prioritize many tasks including hiring and overseeing all student workers. This would be a great opportunity for a recent Reed College graduate to contribute to a great Reed tradition!

This is a part-time, temporary non-exempt (hourly) position that reports to the Director of Alumni Program Events with a pay rate of $17.00/hour. The approximate start date for this position is February 18, 2019; the approximate end date is June 29, 2019. The working schedule will be as follows:

  • 20 hours a week: February 18—March 29
  • 29 hours a week: April 1—May 17, and June 17—28
  • 40 hours a week: May 20—June 14
WHO YOU ARE
  • You care about details. You’re the person who has a backup system to make sure that you don’t miss important components.
  • You can juggle multiple detailed tasks while cheerfully helping people who visit your office.
  • You love planning events and are unflappable when there are inevitable last minute changes.
  • You have been commended at work for being friendly and for having excellent customer service.
  • You have strong interpersonal skills and are a good listener.
  • You are willing to work hard, doing what is necessary for the department to run smoothly.
  • You are technologically savvy—you use an online calendar and Excel spreadsheets to keep organized.
  • You enjoy collaborating on teams.
  • You bring an important aspect of diversity to our team.
  • You are known to be open-minded and prefer working in a diverse environment where you can support students and colleagues from all backgrounds.
  • You remain calm amidst chaos, maintaining a sense of humor

ESSENTIAL DUTIES

  • Oversee, manage, and execute the Reedie Artisans & Authors Marketplace including recruiting alumni purveyors and authors, working with the OLCC, set up and staffing, and marketing.
  • Lead staff person on all aspects of the dorms, including being the main point of contact for alumni, answering any questions about dorms, managing the waitlist, helping with dorm assignments, managing dorm walk through, and suppling the quinquennial social rooms.
  • Hire, train, schedule, and manage all Reunions student workers and associated projects, including working closely with the Reunions lead student worker on their tasks.
  • Perform administrative tasks associated with Reunions.
  • Assist in coordinating event logistics and details: set up, catering, AV, etc. for Reunions and other events and programing.
  • Communicate with alumni answering a variety of daily correspondence including questions, concerns, and/or suggestions via email, Facebook, telephone, letter, and/or in person.
  • Maintain database programs for a variety of events, verifying registration information and assuring the accuracy of all records on a daily basis.
  • Support Alumni Programs staff on various Reunions components including but not limited to class photos, Alumni College, music, carnival, editing of publications, and volunteer support and coordination.
  • During Reunions and Alumni College, June 6—10, must be able to work long and sometimes stressful days while many events are occurring simultaneously. Duties include staffing Reunions Central, supervising student workers, coordinating events, providing excellent customer service, and various other staffing requirements.

QUALIFICATIONS

  • At least one years’ experience in event management or event planning.
  • Experience in Banner preferred.

APPLICATION INSTRUCTIONS

Click below to apply. You will be directed to Interfolio to create a free account and begin your application. A resume and cover letter are required. You can submit these documents in any format, but pdf works best. In your cover letter please address the following:

  • How would this position contribute to achievement of your long-term professional goals?
  • Which professional accomplishment are you most proud of?

As you apply online, you will be asked to provide an answer to the following:

  • How would you use your skills and experience to contribute to inclusion and community growth at Reed?

Applications will be considered as they are submitted so you are encouraged to apply early. Applications will continue to be accepted until the position is filled.

Reed College’s goal is to reply to every candidate. We will confirm that your application is received, and if you are not selected, we will let you know as soon as possible.

Apply for this job

Reed College values cultural diversity and intellectual pluralism as critical components of academic excellence. We welcome applications from members of historically underrepresented minority groups, persons with disabilities, persons who have served in the military and others who would bring additional dimensions of experience to our community.