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College Relations Database Coordinator

College Relations


The College Relations Database Coordinator has primary responsibility for maintaining the college’s alumni and donor information through data entry and research.

As a member of the College Relations Information Systems team, the Database Coordinator works to ensure complete and accurate data and gift entry, including performing data audits; making recommendations about data acquisition strategies; writing documentation for data and gift entry standards; and training others in proper data entry standards. This role reports to the Associate Director of College Relations Information Systems.

This is a full-time, exempt position. The salary for this position is $43,000. The workweek is Monday through Friday, 8:30am – 5:00pm. Reed College offers an exceptional benefits package, including comprehensive medical and dental insurance, 403(b) retirement plan with 10% employer contribution (after one year of service), educational assistance for employees and their children, 22 days of paid vacation, paid holidays, half-day Fridays in the summer and many other campus amenities, such as membership to the campus fitness center for employee and discounted Trimet transit passes.

Who You Are

  • You have impeccable integrity and the highest professional and ethical standards for handling confidential information.
  • You have experience performing detailed work with a high degree of accuracy.
  • You have an interest in and an aptitude for internet research.
  • You have an ability to be a flexible and cooperative team member in a collaborative environment. 
  • You are comfortable adjusting to a changing workload and can handle a high volume of work in peak periods.
  • You have a strong sense for organization and demonstrate proactive behaviors.
  • You have excellent and effective communications skills to establish and maintain relationships with staff, faculty, students, the general public, and other agencies.
  • Others commend you for your sound judgment and ability to provide clear explanations of departmental policies, procedures, and practices.
  • You have an interest in refining business rules and procedures.
  • You enjoy working independently and are comfortable making appropriate decisions regarding work priorities.

What You’ll Do

  • Researches and enters timely, accurate, and confidential biographic and prospect data into the institutional database and retrieves routine reports and records. 
  • Performs and requests regular data audits, including monitoring key data points identified by departmental priorities. Analyzes gaps or deficiencies in College Relations data. Makes recommendations about data acquisition strategies.
  • Processes checks, credit cards, and cash gifts on a daily basis. Generates donor receipts and letters as a backup to the Gift Accounting Coordinator.
  • Creates and maintains procedures related to data entry. In collaboration with the Gift Accounting Coordinator, creates and maintains procedures related to gift processing.
  • Trains team members and other administrative staff in efficient data entry procedures and accurate data entry standards.
  • Hires, provides direction and guidance, and monitors the work of student employees. Creates projects based on the needs of the College Relations Information Systems team. Establishes work schedules for academic terms, breaks, and summer; approves timesheets.

Qualifications

  • Two years of data management experience or any combination of experience and education that provides the ability to perform the job.
  • Experience managing data in multiple systems.
  • Proficiency with computer systems, relational databases, and office productivity tools (e.g., word processing, spreadsheets, databases, presentation applications).
  • Facility with the internet and its associated tools.

Application Instructions

Click below to apply. You will be directed to Interfolio to create a free account and begin your application. A resume and cover letter are required. You can submit these documents in any format, but pdf works best. In your cover letter please address the following:

  • How would this position contribute to achievement of your long-term professional goals?
  • Which professional accomplishment are you most proud of?

As you apply online, you will be asked to provide an answer to the following: 

  • If you were selected for this position, how would you use your skills and experience to contribute to equity, inclusion and community growth at Reed?

Applications will be considered as they are submitted so you are encouraged to apply early. Applications will continue to be accepted until the position is filled. 

Reed College’s goal is to reply to every candidate. We will confirm that your application is received, and if you are not selected, we will let you know as soon as possible.

Apply for this job

Reed College values cultural diversity and intellectual pluralism as critical components of academic excellence. We welcome applications from members of historically underrepresented minority groups, persons with disabilities, persons who have served in the military and others who would bring additional dimensions of experience to our community.