You + Reed

JOBS.REED.EDU

Administrative Coordinator

Development Office


Reed College seeks a motivated, energetic and well organized person to be our Administrative Coordinator in the Development office. The Development office is a fast-paced business casual environment that connects with Reed alumni and alumnae, donors, and multiple departments on campus on a regular basis. The Administrative Coordinator provides excellent customer service to everyone who works with our department while doing their best to keep operations in the Development office running smoothly. 

Reed College offers an exceptional benefits package, including comprehensive medical and dental insurance, 403(b) retirement plan with 10% employer contribution (after one year of service), educational assistance for employees and their children, 22 days of paid vacation, paid holidays, half-day Fridays in the summer, and many other campus amenities. This position is a full-time, non-exempt with work hours of 8:30 a.m. to 5:00 p.m. with a one hour unpaid lunch. Work is on campus and the starting pay for this position is $20/hour. 

Who You Are

  • You are highly organized, able to juggle multiple detailed projects and prioritize them appropriately, all while helping people who visit your office. 
  • You care about the details and the bigger picture. You have demonstrated experience working in a position or on projects that require attention to detail. You can see the connections between the detailed tasks and overall goals of a project.
  • You have been commended at work for being friendly and welcoming, exhibiting excellent customer service and interpersonal communications.
  • You have strong technical skills and experience with office productivity tools, such as Microsoft Office or the Google Workspace. You enjoy learning new technologies and making processes more efficient.
  • You are self aware. You understand your own culture, identity, biases, prejudices, power, privilege and stereotypes. You are personally committed to equity and it shows in your work.
  • You have impeccable integrity and judgement in handling confidential information.
  • You are a proactive planner. You take the initiative and can often see issues before they present themselves. You enjoy problem solving.
  • You enjoy working on teams but are also self motivated.
  • You are flexible. You can change your response to a situation as it evolves. 

What You’ll Do

  • Provide assistance with event planning and management for top donors and potential donors.
  • Provide assistance with the recruitment, tracking, and stewardship of development volunteers.
  • Provide administrative support to a senior director and team of 4 fundraisers, responsible for soliciting and stewarding leadership-level donations to the college, including data entry, copy editing, formatting, credit card reconciliation, booking travel, standardized report retrieval, and basic analytical support.
  • Engage in general office administration, including greeting visitors, answering main phone lines, maintaining common office spaces.
  • Provide backup support and cross-training for other administrative coordinators on the development team.

Application Instructions

Click below to apply. You will be directed to Interfolio to create a free account and begin your application. A resume and cover letter are required. You can submit these documents in any format, but pdf works best. In your cover letter please address the following:

  • How would this position contribute to achievement of your long-term professional goals?
  • Which professional accomplishment are you most proud of?

As you apply online, you will be asked to provide an answer to the following:  

  • If you were selected for this position, how would you use your skills and experience to contribute to equity, inclusion and community growth at Reed?

Applications will be considered as they are submitted so you are encouraged to apply early. Applications will continue to be accepted until the position is filled. 

Reed College replies to every candidate. We will confirm that your application is received, and if you are not selected, we will let you know as soon as possible.

Apply for this job

Reed College is committed to building a culturally inclusive community and a work environment that respects and inspires every person. Your unique skills, work history, cultural contributions, and lived experiences are essential to building this community. Members of historically marginalized groups including women, BIPOC (Black, Indigenous, and People of Color), those with disabilities, members of the LGBTQ+ community, those who have served in the military, and members of other underrepresented communities are invited to apply.