Associate Director of Events, Alumni Programs and Annual Fund
Alumni Programs and Annual Fund
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Reed College seeks an experienced events manager to be our next Associate Director of Events in our Alumni Programs & Annual Fund department. You will manage the department’s alumni, fundraising, and other college events from start to finish. In addition to the tactical, this role also has a strategic component, working with department leadership to conceptualize which events would have the most meaning and impact. You will report to the Executive Director of Alumni Programs & Annual Fund.
Reed College offers an exceptional benefits package, including comprehensive medical and dental insurance, 403(b) retirement plan with 10% employer contribution (after one year of service), educational assistance for employees and their children, 22 days of paid vacation, paid holidays, half-day Fridays in the summer, and many other campus amenities. This is a full-time, exempt role with work hours of 8:30 a.m. to 5:00 p.m. with a one hour unpaid lunch. As with most event planning roles, some evening and weekend work will be required. Pay is $62,000 per year. This is not a remote role.
Who You Are
- You are an event planning professional. You already know that you love creating events that make people feel great and that help your organization meet its goals.
- You sweat the details. You know that events are a collection of important details.
- You are known for always meeting your deadlines. You like to meet goals early and never wait for the last minute to start planning.
- You have experience partnering with marketing and communication teams so that your events fit perfectly within the organization’s portfolio of work.
- You are comfortable negotiating contracts with vendors. You always come in at or under your budget.
- When there is a problem, you lean in. You walk towards attendees or others who might have a problem during your events.
- You are a supportive team leader during events, energizing them and helping them understand their part. You are a leader.
- You have a track record of creative and innovative events. You are eager to solicit ideas and generate your own creative solutions to keep events fresh and interesting for your audience.
- Inclusion is one of your closely held values. You know how to make everyone feel included and welcome at your events. Your events appeal to the broadest possible range of people.
- You know how to measure the success of your events, including using data to drive important changes.
- Experience working with fundraising is a plus. Even if you don’t have this experience, you are excited to learn about it.
- You care about diversity and equity, and it shows in your work. You yourself contribute an important aspect of diversity to your work team.
What You’ll Do
- Plan and execute Reed alumni events such as the college’s annual reunions in June and the alumni holiday party. Acts as project manager and on site leader for all of the department’s events. Events may be on campus, off campus across the country, or virtual.
- Contribute innovative and technologically savvy ideas for the development and implementation of alumni events.
- Responsible for on-site event management including: overseeing staff, resolving conflicts, creative problem solving of sudden changes, handling VIPS, and representing the college with vendors and guests as required.
- Calculate and manage event budgets; forecast potential event costs and report regular updates. You will research vendors' services and pricing; negotiating contracts to secure services at optimal prices.
- Develop and execute event marketing plans and marketing copy in collaboration with the Marketing & Communications Manager to achieve target attendance. Maximize participation.
- Develop and maintain standardization and consistency in Alumni Programs and Annual Fund’s events policies and procedures. Standardizes event briefings and detailed event plans and offers logistical briefings to administrative leadership, faculty and volunteers.
- Compile survey data, prepare reports, and develop metrics to analyze the success of events.
Reed College is committed to building a culturally inclusive community and a work environment that respects and inspires every person. Your unique skills, work history, cultural contributions, and lived experiences are essential to building this community. Members of historically marginalized groups including women, BIPOC (Black, Indigenous, and People of Color), those with disabilities, members of the LGBTQ+ community, those who have served in the military, and members of other underrepresented communities are invited to apply.