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Bookstore Accounting Assistant

Auxiliary Services

Reed College seeks a dynamic Bookstore Accounting Assistant to join our bookstore and auxiliary services team. The Bookstore Accounting Assistant performs a variety of bookkeeping tasks and accounting procedures, including Accounts Payable and Accounts Receivable. This position reports to the Director of Auxiliary Services.

This is a full-time, non-exempt position. The pay is $22.50/hour. The typical workweek is Monday through Friday, 8:30 am to 5:00 pm with occasional evening and weekend hours. Reed College offers an exceptional benefits package, including comprehensive medical and dental insurance, 403(b) retirement plan with 10% employer contribution (after one year of service), retiree medical plan, paid holidays, paid vacation (22 days per year) and many other campus amenities.

 Who You Are

  • You have experience working in both Accounts Payable and Accounts Receivable.
  • You are service oriented and enjoy providing friendly and useful customer service to students, parents, staff and faculty.
  • You have some knowledge of computerized inventory control software.
  • You are able to interact effectively with students, faculty and staff of diverse backgrounds.
  • You are self-aware in terms of understanding your own culture, identity, biases, prejudices, power and privilege and seek continued growth in these areas.
  • You demonstrate excellent attention to detail.
  • You have a working knowledge of generally accepted accounting principles (GAAP) and practices.
  • You have excellent organizational skills that aid you in performing your tasks efficiently.
  • You thrive in an environment where you must work quickly, efficiently, and accurately in order to meet the accounting needs of the bookstore, print services, and mail services.
  • You possess strong communications skills, both written and oral.
  • You are flexible and effective in situations where priorities and circumstances frequently change.

What You Will Do

  • Perform accounts payable functions for the Bookstore according to established accounting principles and procedures; investigates account discrepancies, tracks returns, and requests credit memos and payments; submits payment vouchers on a timely basis.
  • Perform all accounts receivable functions related to the bookstore charge accounts; carries out all end-of-month procedures; provides information regarding accounts and related policy. Assures proper refunds, transfers, and corrections; initiates collection of delinquent accounts. Provides information to departments concerning bookstore charges; makes adjustments on accounts as needed.
  • Develop working knowledge of bookstore inventory control system to be able to handle minor reporting, adjustments, and correction on the inventory side necessary for accurate invoice and credit processing.
  • Maintain systems and records that provide for the proper evaluation, control and documentation of assigned operations; prepare related summary reports as required. Perform daily cash reconciliation to sales and prepares Daily Sales Reports and delivers them to the Business Office in a timely fashion. 
  • Assure smooth customer service operations with students, families, staff and faculty. Investigates and resolves customer complaints and provides general information. 
  • Serve as back up cashier and supervises student cashiers in the absence of the Lead Cashier.
  • Assist with online textbook orders during fall and spring rush periods.


High School diploma or G.E.D. and two years of college or vocational course work in bookkeeping/accounting, or any combination of experience and education which provides the applicant with the skills, knowledge and abilities required to perform the duties of the position. 

Application Instructions

Click below to apply. You will be directed to Interfolio to create a free account and begin your application. A resume and cover letter are required. You can submit these documents in any format, but pdf works best. In your cover letter please address the following:

  • How would this position contribute to achievement of your long-term professional goals?
  • Which professional accomplishment are you most proud of?

As you apply online, you will be asked to provide an answer to the following:  

  • If you were selected for this position, how would you use your skills and experience to contribute to equity, inclusion and community growth at Reed?

Applications will be considered as they are submitted so you are encouraged to apply early. Applications will continue to be accepted until the position is filled. 

Reed College replies to every candidate. We will confirm that your application is received, and if you are not selected, we will let you know as soon as possible.

Apply for this job

Reed College is committed to building a culturally inclusive community and a work environment that respects and inspires every person. Your unique skills, work history, cultural contributions, and lived experiences are essential to building this community. Members of historically marginalized groups including women, BIPOC (Black, Indigenous, and People of Color), those with disabilities, members of the LGBTQ+ community, those who have served in the military, and members of other underrepresented communities are invited to apply.