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Admission Event Coordinator

Admission


Reed College seeks a friendly and unflappable person to be our next Admission Event Coordinator in our Office of Admission. The Admission Event Coordinator manages event planning and logistics to create memorable and impactful experiences for prospective Reed students and their families. This role works closely with the visit team, communications team, and student staff of the Office of Admission. This position reports to the Associate to the Vice President and Dean of Admission and Financial Aid.

This is a full-time non-exempt position with an hourly rate of $21.22. The work week at Reed College is 37.5 hours, and hours are 8:30 am to 5:00 pm Monday through Friday with a one-hour unpaid lunch. Some night and weekend work is required.

Reed College offers an exceptional benefits package, including comprehensive medical and dental insurance, 403(b) retirement plan with 10% employer contribution (after one year of service), educational assistance for employees and their children, 22 days of paid vacation, paid holidays, half-day Fridays in the summer and many other campus amenities, such as membership to the campus fitness center for employee and spouse.

Who you are

  • You love planning events for work. You are unflappable when there are inevitable last minute changes, and you have a positive, can-do attitude.
  • You care about the details and are highly organized. You’re the person who catches typos when you’re reading something and has a backup system to make sure that you don’t miss important details.
  • You have been commended at work for being friendly and for having excellent customer service. 
  • You’re an excellent communicator. You exercise tact and are adept at modifying your communication style to those of your audience or listener.
  • You don’t just meet your deadlines, you beat them. If you have extra time, you utilize it strategically.
  • You bring an important aspect of diversity to our team.
  • You prefer a team environment. You don’t need quiet alone time to do detailed work without errors.
  • You prefer working in a diverse environment, and you enjoy interacting with people who have different backgrounds than your own.
  • You are a problem-solver, not just a problem-identifier. It’s important to you that things go smoothly, and you’re proactive to ensure that happens. You like anticipating problems and solving them before they occur. 
  • You are thoughtful in the way you give feedback and are open and receptive to receiving it in kind. You care about continual improvement.
  • You like technology. You’ve used a CRM system or are eager to learn one. You are comfortable with virtual meeting software.
  • You go the extra mile to get projects across the finish line. You understand when there’s urgency and step up to get the job done.
  • You’re a task juggler. You like having a lot going on at work, and you thrive in a dynamic work environment. You excel at prioritizing and task switching.
  • You like data. You enjoy analyzing event performance and survey results. You use this information to revise and make strategic plans for future events.
  • You have substantive experience in a professional events planning role or a role with a significant events planning component.

What you'll do

  • Oversee all aspects of on and off-campus events for prospective and admitted students. Manage event schedule, communications, registration, catering, room reservations, room setup, and event follow up, as well as all day-of event logistics. Take responsibility for ensuring that events go smoothly and prospective students and their families have a positive experience.
  • Act as liaison with other campus offices regarding admission events. Convey the importance of participation to support the overall goals of the college. Assist others on campus to meet their deadlines for event logistics in a manner that is helpful and gracious. 
  • Plan and run admission virtual event programming. Work to proactively create content to meet students’ and families’ needs. Provide technical support for virtual programming and seek out solutions to problems. Analyze post-event data to form strategic recommendations for future programming.
  • In collaboration with the Admission Marketing and Communications Team, maintain the admission visit and event webpage content. Ensure the information is accurate and accessible to students and families. Provide visit and event plans and information needed for email marketing and social media. 
  • Serve as a member of the Admission Multicultural Team and oversee event programming, both on campus and virtual, for multicultural recruitment activities.
  • Serve as a member of the Admission Slate Team, the admission office’s customer relationship management (CRM) system, and handle all Slate-related event needs, including event registrations, forms, and feedback surveys.
  • Work with the Associate Dean of Admission Communications & Special Projects to provide presentation development and training to the admission counseling team. Ensure that presenters are providing students and families with a high-quality experience.
  • Manage Admission swag collateral. Plan, select, and order items for admission needs. Maintain inventory records and swag budget.
  • Support the Associate to the Vice President and Dean of Admission and Financial Aid and the Student Work Coordinator.

Application Instructions

Click below to apply. You will be directed to Interfolio to create a free account and begin your application. A resume and cover letter are required. You can submit these documents in any format, but pdf works best. In your cover letter please address the following:

  • How would this position contribute to achievement of your long-term professional goals?
  • Which professional accomplishment are you most proud of?

As you apply online, you will be asked to provide an answer to the following:  

  • If you were selected for this position, how would you use your skills and experience to contribute to equity, inclusion and community growth at Reed?

Applications will be considered as they are submitted so you are encouraged to apply early. Applications will continue to be accepted until the position is filled. 

Reed College replies to every candidate. We will confirm that your application is received, and if you are not selected, we will let you know as soon as possible.

Apply for this job

Reed College is committed to building a culturally inclusive community and a work environment that respects and inspires every person. Your unique skills, work history, cultural contributions, and lived experiences are essential to building this community. Members of historically marginalized groups including women, BIPOC (Black, Indigenous, and People of Color), those with disabilities, members of the LGBTQ+ community, those who have served in the military, and members of other underrepresented communities are invited to apply.