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Associate to the VP, College Relations

College Relations

Position Summary

The Associate to the Vice President for College Relations serves as the executive assistant to the Vice President for College Relations and Planning supporting operations for a department engaged widely across campus, including in fundraising, communications, external relations, career placement, and campus events.  The position plays an important role in supporting the work of Reed College’s Board of Trustees, the ultimate governing body for the institution.  This is a full-time, exempt position, working 37.5 hours per week at a gross annual salary of $65,000. Reed College offers a generous benefits package.  Benefits include comprehensive medical and dental insurance, 403(b) retirement plan with 10% employer contribution, retiree medical plan, college tuition assistance for employees’ children, paid holidays, paid vacation and many other campus amenities.

Essential Functions

  • Serves as key leader for the department, responsible for arranging and supporting regular meetings of departmental leadership, maintaining and monitoring the overall department budget, providing information and occasional support for management of the department’s office space, engaging with the administrative support team, and supporting the vice president in personnel matters of all kinds.
  • Together with the president’s office and the vice president, supports meetings of the college’s board of trustees, including all meeting arrangements, preparation and editing of board briefing materials, support for trustee travel, major communications to the board, and maintenance of the college’s board portal.
  • Maintains a complex calendar of events, arranges and coordinates meetings in many formats and locations and provides support for these gatherings.
  • Arranges and supports local, national, and international travel and produces follow up reports and data entries.
  • Manages incoming calls, mail, and visitors. Responds to complex inquiries and concerns, regarding department, division, or college services or programs.
  • Approves and tracks routine personnel matters for a number of college relations staff including vacation requests and expense reports.
  • Provides training and direction to student employees.

Knowledge, Skills and Abilities

  • Strong customer service orientation and effective interpersonal communication skills. Ability to establish and maintain effective working relationships with staff, faculty, trustees, donor prospects, students, parents, and the general public.
  • Thorough knowledge of office management and administrative principles and procedures.
  • Advanced level experience with modern business software programs such as Google docs, Word, Excel, PowerPoint and database systems.
  • Commitment to working and encouraging diversity, equity and inclusion, a central goal of the college, and experience and commitment in working effectively with people traditionally excluded from higher education including historically marginalized ethnic and gender populations.
  • Knowledge of risk management procedures for budgeting and personnel practices and procedures.
  • Ability to maintain confidentiality while sharing valuable and useful information widely across the department
  • Ability to meet established deadlines for simultaneous projects.

Education and Experience

  • Two years of college or vocational training preferred.
  • 5-7 years of progressively responsible administrative experience
  • Or any combination of experience and education that provides the applicant with the desired skills, knowledge and ability required to perform the job.

 To Apply:

Click below to apply. You will be directed to Interfolio to create a free account and begin your application. A resume and cover letter are required. You can submit these documents in any format, but pdf works best. In your cover letter please address the following: 

  • What draws you to this position and why are you interested in working at Reed College? 

As you apply online, you will be asked to provide an answer to the following: 

  • If you were selected for this position, how would you use your skills and experience to contribute to equity, inclusion and community growth at Reed?

Applications will be considered as they are submitted so you are encouraged to apply early. 

Reed College replies to every candidate. We will confirm that your application is received, and if you are not selected, we will let you know as soon as possible

Apply for this job

Reed College is committed to building a culturally inclusive community and a work environment that respects and inspires every person. Your unique skills, work history, cultural contributions, and lived experiences are essential to building this community. Members of historically marginalized groups including women, BIPOC (Black, Indigenous, and People of Color), those with disabilities, members of the LGBTQ+ community, those who have served in the military, and members of other underrepresented communities are invited to apply.