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Associate to the Vice President for Student Life

Student Life


Position Description

Reed College seeks a positive and collaborative person to be our next Associate to the Vice President for Student Life. This role has the primary responsibilities of providing executive administrative support to the Vice President for Student Life and leading the Student Life Office. The position is responsible for day-to-day constituency services and administrative support activities, managing independent projects, establishing effective project reporting and tracking systems, acting as the primary point of contact for both internal and external constituencies, assisting the VPSL in communicating with constituents, and handling multiple incoming issues and concerns as they arise. This role reports to the Vice President for Student Life.

Reed College offers an exceptional benefits package, including comprehensive and cost-free medical and dental insurance for you, and a 60% discount on medical and dental insurance for your dependents, 403(b) retirement plan with 10% employer contribution (after one year of service), educational assistance for employees and their children, 22 days of paid vacation, paid holidays, half-day Fridays in the summer, and many other campus amenities. This is a full-time role with typical work hours of 8:30 a.m. to 5:00 p.m, with a one hour unpaid lunch. This position will also include evenings and/or weekends for major production upgrades. This is not a remote position. 

Starting salary range for this position is $68,000 - $72,000. Offers are based on experience and are determined through an internal pay assessment. This is an exempt position on grade 6.

Who You Are

  • You respect confidentiality of sensitive materials and information while supporting the vice president and student life office. 
  • You are committed to equitable and inclusive practices. You demonstrate continuous improvement in self-awareness, understanding of your own culture, identity, biases, prejudices, power, privilege.
  • You are adaptable and unflappable in  an environment where priorities change quickly.  
  • You can juggle multiple processes and tasks simultaneously, are able to manage changing priorities, and always make sure to follow-through.
  • You have strong planning and organizational skills to manage administrative tasks efficiently, while maintaining accuracy and attention to detail.
  • You are proactive and a resourceful problem solver. When you see opportunities for improvement, you are naturally inclined to take action.
  • You find satisfaction in creating fun, innovative, and novel events which bring people together. You enjoy producing something new and unique.
  • You are service-oriented and enjoy interacting with a variety of stakeholders in representation of the Student Life Office. You are comfortable setting boundaries to ensure the Student Life Office runs smoothly.
  • You are equipped to manage, track, document, and improve processes and information to support the division of student life.
  • You have excellent verbal and written communication skills for both internal and external stakeholders.

What You’ll Do

  • Serve as confidential executive assistant to the Vice President for Student Life, performing the most complex administrative duties to support office operations. Prepare for and attend various meetings. Prepare and compile all pertinent information, agendas, calendar, travel, notification of attendees, and transcribe meeting minutes.
  • Manage (responds to, directs, advises, fields, screens, tracks) correspondence for Vice President and Student Life Office to/from: parents/family, faculty, staff, students, President's Office, VPs, senior staff, legal counsel, government offices, public community and peer institutions.  
  • Handles event planning (e.g. catering, room reservations, audio-visual requests) for events and meetings sponsored by the Vice President and Dean of Students. Coordinate various division and campus-wide events.
  • Coordinate the leave of absence and withdrawal process for Student Life. Guide students through the process, track data, and maintain records for leave of absence, medical leave of absence, and withdrawals. Field inquiries and correspond with students, families, staff, and faculty about procedures related to student enrollment status changes. 
  • Manage divisional processes and procedures, such as coordinating new employee onboarding. Manage operations of the Student Life Office to include developing office forms, procedures, and filing systems. 
  • Serve as the initial point of contact for parent and family inquiries and represent Student Life on the Parent & Family Relations Committee

Qualifications

Five (5) years of administrative office support or equivalent combination of experience and education.

Application Instructions

Click to the right to apply. You will be directed to Interfolio to create a free account and begin your application. A resume and cover letter are required. You can submit these documents in any format, but pdf works best.

As you apply online, you will also be expected to provide an answer to the following:  

  • If you were selected for this position, how would you use your skills and experience to contribute to equity, inclusion and community growth at Reed?

Applications will be considered as they are submitted so you are encouraged to apply early. The application deadline is July 26, 2024.

Apply for this job

Reed College is committed to building a culturally inclusive community and a work environment that respects and inspires every person. Your unique skills, work history, cultural contributions, and lived experiences are essential to building this community. Members of historically marginalized groups including women, BIPOC (Black, Indigenous, and People of Color), those with disabilities, members of the LGBTQ+ community, those who have served in the military, and members of other underrepresented communities are invited to apply.