Reed College
Reed College

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Database Coordinator

Advancement


The Database Coordinator has primary responsibility for maintaining the college’s alumni and donor information through data entry and research.

As a member of the College Relations Information Systems team, this position works to ensure complete and accurate data and gift entry, including performing data audits; making recommendations about data acquisition strategies; writing documentation for data and gift entry standards; and training others in proper data entry standards. This role reports to the Associate Director of College Relations Information Systems. This is not a remote position.

Reed College offers an exceptional benefits package, including comprehensive and cost-free medical and dental insurance for you, and a 60% discount on medical and dental insurance for your dependents, 403(b) retirement plan with 10% employer contribution (after one year of service), educational assistance for employees and their children, 22 days of paid vacation, paid holidays, half-day Fridays in the summer, and many other campus amenities. This is a full-time, overtime eligible role with work hours of 8:30 a.m. to 5:00 p.m. with a one hour unpaid lunch. Starting pay for this position is $22-$25.90 per hour on grade NE-5.

Who You Are

  • You have impeccable integrity and the highest professional and ethical standards for handling confidential information.
  • You have experience performing detailed work with a high degree of accuracy.
  • You have an interest in and an aptitude for internet research.
  • You have an ability to be a flexible and cooperative team member in a collaborative environment. 
  • You are comfortable adjusting to a changing workload and can handle a high volume of work in peak periods.
  • You have a strong sense for organization and demonstrate proactive behaviors.
  • You have excellent and effective communications skills to establish and maintain relationships with staff, faculty, students, the general public, and other agencies.
  • Others commend you for your sound judgment and ability to provide clear explanations of departmental policies, procedures, and practices.
  • You have a demonstrated commitment to advancing equity. You are self-aware and comfortable working on teams with varying gender, racial, socio-economic, ability, sexual orientation, and cultural identities.
  • You have an interest in refining business rules and procedures.
  • You enjoy working independently and are comfortable making appropriate decisions regarding work priorities.

What You’ll Do

  • Researches and enters timely, accurate, and confidential biographic and prospect data into the institutional database and retrieves routine reports and records. 
  • Performs and requests regular data audits, including monitoring key data points identified by departmental priorities. Analyzes gaps or deficiencies in College Relations data. Makes recommendations about data acquisition strategies.
  • Processes checks, credit cards, and cash gifts on a daily basis. Generates donor receipts and letters as a backup to the Gift Accounting Coordinator.
  • Creates and maintains procedures related to data entry. In collaboration with the Gift Accounting Coordinator, creates and maintains procedures related to gift processing.
  • Trains team members and other administrative staff in efficient data entry procedures and accurate data entry standards.
  • Hires, provides direction and guidance, and monitors the work of one or more part-time student employees. Creates projects based on the needs of the College Relations Information Systems team. Establishes work schedules for academic terms, breaks, and summer; approves timesheets.

Minimum Qualifications

  • 2 years of data management experience.

Application Instructions

Click below to apply. You will be directed to Interfolio to create a free account and begin your application. A resume and cover letter are required. You can submit these documents in any format, but pdf works best. 

Applications will be considered as they are submitted so you are encouraged to apply early. 

Reed College replies to every candidate. We will confirm that your application is received, and if you are not selected, we will let you know as soon as possible.

Apply for this job

Reed College is committed to building a culturally inclusive community and a work environment that respects and inspires every person. Your unique skills, work history, cultural contributions, and lived experiences are essential to building this community. Members of historically marginalized groups including women, BIPOC (Black, Indigenous, and People of Color), those with disabilities, members of the LGBTQ+ community, those who have served in the military, and members of other underrepresented communities are invited to apply.