Reed College
Reed College

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Administrative Coordinator, ARPE

Alumni Engagement


The Administrative Coordinator is the first point of contact for a wide variety of alumni, students and the public in our Alumni Relations office. This role provides various administrative and technical support to Alumni Relations and Parent Engagement. This position reports to the Director of Alumni Relations and Parent Engagement. 

Reed College offers an exceptional benefits package, including a comprehensive medical and dental insurance option for you and your dependants, 403(b) retirement plan with 10% employer contribution (after one year of service), educational assistance for employees and their children, 22 days of paid vacation, paid holidays, half-day Fridays in the summer, and many other campus amenities. This is a full-time position, scheduled at 37.5 hours per week, with standard work hours of 8:30 a.m. to 5:00 p.m., including a one-hour unpaid lunch. Occasional evening or weekend hours may be required to support events. This is not a remote position.

The starting salary for this position is $21.50 - $23.50. Pay offers are contingent upon experience and are determined through an internal pay assessment. This is an overtime eligible position on Grade 4.

Who You Are

  • You enjoy interacting with a wide variety of people and are interested in working in a position with a high volume of public interactions
  • You are an effective communicator comfortable handling a high volume of emails and phone calls
  • You are responsive and helpful to the needs of others
  • You are highly organized with an ability to prioritize
  • You meet your deadlines
  • You are able to focus on detail oriented work in a distracting environment
  • You embrace new technology and enjoy using systems, including CRMs and other databases. 
  • You have strong problem solving skills
  • You respect confidentiality
  • You are committed to ensuring diversity, equity, and inclusion in your workplace
  • You have taken on leadership roles and have an interest in supervising a group of student employees
  • You like working as part of a team and are someone who pitches in to help your team when needed

What You’ll Do

  • Act as the first point of contact for the Alumni Relations office; greet and direct walk-in visitors, manage  public-facing email inboxes, answer the main phone line, and respond to handwritten correspondence.
  • Respond to requests, feedback, and queries in the office’s Customer Relationship Management (CRM) database.
  •  Serve as a resource to ensure projects and initiatives run smoothly by anticipating needs, tracking deadlines, and helping team members stay organized and on task.  
  • Provide administrative support for Alumni Relations & Advancement events, including maintaining accurate RSVP lists; creating name tags; entering post-event attendance; and running event reports as needed. 
  • Perform accurate and timely data entry and reporting, including regularly updating our CRM and preparing and distributing engagement and budget reports.
  • Manage one or more student workers, providing clear work assignments, setting expectations, offering coaching and feedback, and approving timesheets.
  • Support collaboration among team members by coordinating and scheduling team meetings; managing department calendars; and administrating the team’s digital collaboration platforms

Minimum Qualifications

  • Two years of progressively responsible administrative experience, or any combination of experience and education that would provide the ability to excel in this role.
  • Proficiency navigating computer operating systems and using office productivity tools (e.g., word processing applications, spreadsheets, CRM databases, etc.)

Application Instructions

Click below to apply. You will be directed to Interfolio to create a free account and begin your application. A resume and cover letter are required. You can submit these documents in any format, but pdf works best. 

Applications will be considered as they are submitted so you are encouraged to apply early. 

Reed College replies to every candidate. We will confirm that your application is received, and if you are not selected, we will let you know as soon as possible.

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Background Check Requirement

A criminal conviction record check is required for all college staff positions as a condition of employment for selected candidates. Employment offers are contingent upon the successful completion of this background check. A conviction does not automatically disqualify a candidate; each case is reviewed based on the nature of the conviction and its relevance to the responsibilities of the position.