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Administrative Coordinator

Dean of the Faculty Office

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The Administrative Coordinator is the first point of contact for a wide variety of faculty, staff, students and the public in our Dean of the Faculty’s office. This role provides various administrative and technical support. This position reports to the Associate Dean of Academic Operations. 

Reed College offers an exceptional benefits package, including a comprehensive medical and dental insurance option for you and your dependants, 403(b) retirement plan with 10% employer contribution (after one year of service), educational assistance for employees and their children, 22 days of paid vacation, paid holidays, half-day Fridays in the summer, and many other campus amenities. This is a full-time position, scheduled at 37.5 hours per week, with standard work hours of 8:30 a.m. to 5:00 p.m., including a one-hour unpaid lunch. Occasional evening or weekend hours may be required to support events. This is not a remote position.

The starting salary for this position is $21.50 - $23.50. Pay offers are contingent upon experience and are determined through an internal pay assessment. This is an overtime eligible position on Grade 4.

Who You Are

• You enjoy interacting with a wide variety of people and are interested in working in a position with a high volume of public interactions
• You are an effective communicator comfortable handling a high volume of emails and phone calls
• You are responsive and helpful to the needs of others
• You are highly organized with an ability to prioritize
• You meet your deadlines
• You are able to focus on detail oriented work in a distracting environment
• You embrace new technology and enjoy using systems and databases
• You have strong problem solving skills
• You respect confidentiality
• You are committed to ensuring diversity, equity, and inclusion in your workplace
• You have taken on leadership roles and have an interest in supervising a group of student employees
• You like working as part of a team and are someone who pitches in to help your team when needed

What You’ll Do

• Provide administrative support as needed on a daily and ongoing basis to the Dean of the Faculty’s office.
• Act as the first point of contact for the Dean of the Faculty’s office. Greet walk-in visitors, manage public-facing email inboxes, answer the main phone line, and respond to correspondence.
• Serve as a resource to ensure projects and initiatives run smoothly by anticipating needs, tracking deadlines, and helping team members stay organized and on task.  
• Coordinate the faculty evaluation process and organizes evaluation materials. 
• Oversee budgets and reimbursement requests for the Dean of the Faculty's office. 
• Lead one or more student workers, providing clear work assignments, setting expectations, offering coaching and feedback, and approving timesheets.
• Communicate operational timelines and deadlines, perform project management, and administrative details necessary to meet deadlines. 
• Provide administrative support to a variety of programs and academic departments. 
• Manage supplies and equipment and arrange appropriate maintenance services for the repair of office equipment. Regularly check and help maintain printers and copiers. 
• Assist in special projects and other related duties as assigned.

Minimum Qualifications

• Two years of progressively responsible administrative experience, or any combination of experience and education that would provide the ability to excel in this role.
• Proficiency navigating computer operating systems and using office productivity tools (e.g., word processing applications, spreadsheets, CRM databases, etc.)

Application Instructions

Click below to apply. You will be directed to Interfolio to create a free account and begin your application. A resume and cover letter are required. You can submit these documents in any format, but pdf works best. 

Applications will be considered as they are submitted so you are encouraged to apply early. 

Reed College replies to every candidate. We will confirm that your application is received, and if you are not selected, we will let you know as soon as possible.

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Background Check Requirement

A criminal conviction record check is required for all college staff positions as a condition of employment for selected candidates. Employment offers are contingent upon the successful completion of this background check. A conviction does not automatically disqualify a candidate; each case is reviewed based on the nature of the conviction and its relevance to the responsibilities of the position.